Finance Assistant

DAI works at the cutting edge of international development, combining
excellence in technical and operational project management, and exceptional
customer service to solve our clients’ most complex problems. Since 1970, DAI
has worked in 150 developing and transition countries, providing comprehensive
development solutions in areas including crisis mitigation and stability
operations, democratic governance and public sector management, agriculture and
agribusiness, private sector development and financial services, economics and
trade, HIV/AIDS, avian influenza control, water and natural resources
management, and energy and climate change.

Background

DAI seeks a Finance Assistant for a
5-year, $19 million USAID funded “Adaptasi Perubahan Iklim dan Ketangguhan
(APIK)” Project. The purpose of APIK is to support the Government of Indonesia
to strengthen climate and disaster resilience, working in an integrated manner
from the national level down to the community level. APIK will help to mainstream
climate change adaptation and disaster risk reduction into national and
sub-national governance frameworks, build the capacity of local communities and

the private sector to address climate change and weather-related natural
hazards, and support the use of information for climate and disaster risk
management among key stakeholders.

Summary of Primary Duties

Finance
Assistant will report to Finance Officer. The Finance Assistant is responsible
for financial administrative duties to support office operational financial
duties. The Finance Assistant will conduct routine financial duties, liaise
with internal project team, bank, vendors, and other stakeholders. Assisting
Finance Officer by carrying out 
financial tasks, maintaining finance files, coordinate with Jakarta and
regional staff as required.  

Essential Duties

·       
Fund Management. Manage cash funds for all regional offices, processing
regional fund request periodically.

·       
Banking transaction. Prepare documents for payment and coordinate with corporate bank in
banking related transactions.

·     Prepare voucher, and review the invoice or payment request for accuracy, allocability, allowability. Ensuring each procurement
document is complete and in accordance with Project Manual, ensuring
appropriate approval and backup  documentation for each voucher.

·       
Tax Calculation
on Vendor/Consultant Invoices. Properly
calculating tax on each transaction
according to relevant Indonesia Tax Law and Government regulations.

·       
Processing and
maintaining advances to staff, follow
up outstanding advance, and review the advance settlement records and

documents.

·       
Petty Cash
Management. Maintaining the daily record of petty cash book,
payments, and
preparing the reconciliation weekly and monthly

·       
Expenditure
Report and Fund Request. Assist in the
preparation and submission bi-weekly Field Expenses Report (FER), and assisting
in preparing fund request to Home Office periodically.

·       
Bank Reconciliation. Assist in the preparation of monthly bank reconciliation for Jakarta
Office, and review bank reconciliation report of Regional Offices.

·       
Enter all transaction into the accounting system; identify the proper account codes and expenditure type
for each transaction.

·       
Maintain Finance related Database in TAMIS. Entering and updating finance related
information in TAMIS.

·       
Maintaining VAT Exemption request. Prepare the documents and coordinate with institutions
related to VAT exemption process for vendor invoices.

·       
Development of Activity Budget. Coordinate with Finance Officer to develop activity budget  (workshop, trainings, or events).

·       
Assisting Finance
Officers. Working closely with Finance Officers regularly to conduct the assigned financial tasks, coordinate with
regional staffs on financial matters, advising appropriately on matters requiring their attention.

·       
Document Filing. Maintaining orderly filing system of all financial
documents and reports.

Qualifications

·       
Bachelor’s
degree in accounting, finance, business administration and similar degree

·       
A
minimum of 2 years of progressively responsible experience in an accounting
related field.

·       
Excellent
proficiency with knowledge of Microsoft Office (mainly in excel); familiar with
financial softwareStrong organizational skill with a willingness to take
initiative and be proactive, possesses problem solving and time management
skills.

·       
Demonstrate
careful attention to detail.

·       
Demonstrate
ability to handle a heavy workload and changing priorities and tasks under
strict deadlines.

·       
Excellent
communications and personal management skills, ability to relate to people at
all levels of an organization with different multi-cultural backgrounds.

·       
Strong
interest and ability to work effectively in a team environment.

·       
Fluency
in English is required

Base of Operations:

·       
Jakarta, Indonesia

Reporting:

·       
The Finance Assistant will report to Finance
Officer.

APPLICATION SEND

Interested
applicants are invited to send CV to apik_recruitment@DAI.com latest by 18 October 2016. Please indicate “Finance
Assistant – NAME” as the subject line of the email. Only shortlisted candidates
will be notified.