Background

 United Cities and Local Governments Asia Pacific (UCLG ASPAC) is the largest regional section of UCLG, an amalgamation of the International Union of Local Authorities (IULA), United Towns Organisation (UTO), and World Association of the Major Metropolises (METROPOLIS). UCLG was established on 1 January 2004 and is headquartered in Barcelona, Spain. Following this unification, UCLG ASPAC was established in Taipei on 14 April 2004, as the new entity of IULA ASPAC.

UCLG ASPAC is the key knowledge management hub on local government issues in the Asia-Pacific region. It promotes democratic local government, supports cooperation between cities, local governments and their associations, and facilitates programmes, networks and partnerships to develop the capacity of local governments and the associations. Moreover, UCLG ASPAC represents local governments politically within the international community and with the United Nations and its agencies. It also promotes inclusive societies which safeguard equality, social and economic justice, and sustainable community development. UCLG ASPAC is engaged in all relevant thematic fields for nurturing sustainable development, comprising local economic development, climate change, disaster resiliency, culture, strategic planning, decentralisation, municipal finance, gender equality, women leadership and empowerment and good governance.

UCLG ASPAC, as the lead implementing agency in partnership with international development partners from Europe, namely Pilot4Dev, ACR+, ECOLISE, and Université Gustave Eiffel, as well as All India Institute of Local Self-Government (AIILSG) from South Asia, has implemented the Climate Resilient and Inclusive Cities (CRIC) Programme. It was a five (5) years programme with overall objectives to have a long-lasting and unique cooperation through a triangular cooperation between cities and research centres in Europe, South Asia (India, Nepal, Bangladesh), and Southeast Asia (Indonesia, Malaysia, Philippines, Thailand). UCLG ASPAC has supported the ten CRIC pilot cities in Indonesia in preparing their sustainable Climate Action Plans (CAPs), with the support of Indonesia’s Ministry of Environment and Forestry (KLHK), the Ministry of Development Planning (Bappenas), the Ministry of Home Affairs (MOHA) and the Association of Indonesian Municipalities (APEKSI). Further details about CRIC are accessible at: https://www.resilient-cities.com/en/

Objectives

The evaluation aims to measure the tangible outcomes of all actions of the CRIC project, with the objectives:

1. To assess programme achievement, to learn and document lessons learned (including challenges and obstacles encountered, and solutions applied) and success stories from CRIC against the project objectives and expected results;
2. To produce recommendations for various actors to carry out the CRIC project results beyond the project period to enhance the impact of the action, to replicate good practices, and to improve the quality of any future initiatives in the country, and
3. To share findings, information, outcomes, and the impact of CRIC with stakeholders in Indonesia and at the Asia Pacific level.

Expected Results

 The consultant is expected to deliver, among others:

1. Inception report detailing the agreed
2. Draft of Monitoring and Evaluation report, which includes the latest status of CRIC project implementation, along with other key findings and recommendations that are Specific, Measurable, Attainable, Relevant, and Time-Bound (SMART).
3. Presentation of key findings as part of the online learning review for both internal and external project stakeholders.
4. Results achieved and lessons learned from CRIC implementation that are
5. Final report of project monitoring and evaluation with lessons and recommendations for improvement of future programming, which already incorporates any feedback and revision. The Final Report must be in English, with a summary in both English and Bahasa Indonesia.

Scope of Work/Key Duties

The scope of work for the evaluation will involve remote and/or on-site consultations, along with desk research to review various documents of CRIC and its partners: strategies, proposals, reports, publications, IEC materials, evaluations, and other relevant documents. The consultant may conduct FGDs, interviews, and other appropriate data collection methods with all project partners and/or beneficiaries’ representatives to identify lessons learned, outcomes, and impact generated from CRIC.

The consultant is required to use the Organisation for Economic Co-operation and Development Assistance Committee (OECD DAC) Quality Standards for Development Evaluation to guide the evaluation study as the standard for the evaluation planning and implementation. The framework defined six evaluation criteria – relevance, coherence, effectiveness, efficiency, impact and sustainability – and two principles for their use. These criteria provide a normative framework used to determine the merit or worth of a development intervention (policy, strategy, programme, project or activity). Any additional frameworks are welcome to comprehensively capture the outcomes and impact of the project.

The evaluation shall include:

• Project monitoring and analysis as input for the
• Internal and external evaluation processes
• Interviews with some key UCLG ASPAC staff members and CRIC partners
• Semi-structured/key-informant interviews with the CRIC target groups that have been involved in CRIC activities. This could be organised virtually.
• Document lessons learned and developed clear and actionable recommendations for adoption and integration into any similar future related projects within the region
• Regular check-in and debrief meetings with the CRIC team
• Evaluation must consider gender equality, inclusion of vulnerable groups, and inclusive participation as part of CRIC’s commitments.

In the absence of available data, the consultant should identify the means and source of verification and recommend the follow-up actions to be taken by the CRIC team.

Once selected, the consultant will be required to propose a revised and adjusted methodology for no more than 2 (two) months’ work period based on the briefing with the CRIC Team, with the agreed methodology to be defined jointly by the consultant and the CRIC team. The proposed methodology should at least cover:

1. Types of methodology chosen and the rationale for the choice, considering the CRIC objectives and the current pandemic situation.
2. Data collection strategy: choice of respondents’ sample, types of actors to be interviewed, and source of data required.
3. Methods of the data analysis
4. Planning of field mission (only if required)

The selected consultant will have access to CRIC programme documents, terms of reference, activity reports, and any data collected as part of the regular monitoring and evaluation mechanism.

Deliverables should be prepared mainly in English, with the final report in English with a summary in both English and Bahasa Indonesia. The consultant will need to propose the most effective methodology that can be effectively applied to gain information from the project stakeholders.

The external evaluation process will take place by the end of project implementation (Approximately starting in mid-September 2025). The timeframe for the project evaluation will be approximately 2 months.

Estimated level of effort: approximately 30–35 working days over the course of 2 months.

Qualifications

Requirements for the consultant (individual or institution):

• Have a university
• Demonstrate a solid and diversified experience working in an evaluation programme with a duration of 2-5 years. Experience in Monitoring and Evaluation of the EU-funded projects is preferred.
• Demonstrate ability to conduct various evaluation methods, either qualitatively and/or
• Have a good understanding of and are an experienced practitioner in doing Programme Design, Monitoring, Evaluation, Accountability and Learning.
• Willing and agree to follow the project
• Good understanding of the SDGs and urban climate resilience issues, local governments’ role in localising the SDGs and in planning and implementing climate actions will be a plus.
• Excellent analytical skills and report writing skills, and able to prepare a clear, concise, and good quality report in English and Bahasa Indonesia.
• Have good facilitation skills

Deliverables

1. Inception report (max. 5 pages) outlining methodology, detailed work plan, and schedule – submitted within 1 week of contract start.
2. Draft of Monitoring and Evaluation report (in English), which includes the latest status of CRIC project implementation, including findings, analysis, and lessons learned, based on DAC evaluation criteria.
3. Presentation slides summarising key findings and recommendations, to be presented to UCLG ASPAC and/or EUD.
4. Results achieved and lessons learned from CRIC implementation are
5. Final report of project monitoring and evaluation with lessons and recommendations for improvement of future programming, which already incorporates any feedback and revision from UCLG ASPAC and EUD. The Final Report must be in English, with a summary in both English and Bahasa Indonesia. The Final Report should be delivered in Word and PDF format. Expected length: approximately 30–40 pages excluding annexes. The annexes shall cover Data Annexes, transcripts (if interviews conducted), and supporting documents.

All documents, data, and materials developed during this assignment remain the property of UCLG ASPAC and must be treated with strict confidentiality.

PROPOSAL REQUIREMENTS

Final proposal submissions must include the following:

1. Company Profile and Legal Documents
   • Overview of the company, including relevant experience in conducting Monitoring and Evaluation, especially for EUD-funded projects.
   • Copy of legal registration documents and
2. Technical Proposal (Max 15 Pages, Excluding Annexes)
   • Concept and
   • Detailed workplan with weekly milestones (Gantt Chart, workflow, milestones).
3. Financial Proposal
   • Itemised financial breakdown, demonstrating cost-efficiency and value-for-
   • Justification of costs based on similar scope and service
4. Risk Management Plan: Bidders should outline at least three (3) key risks, along with their mitigation measures.
5. Project Team and Qualifications: List of proposed team members with roles, expertise, and relevant experience.
6. Portfolio of Past Similar Scope: Examples of successfully executed Monitoring and Evaluation consultancy work, preferably for the EUD-funded projects or with topics of climate resilience, governance, or development sectors.

Evaluation of proposals will be based on Technical (60%), Experience (20%), and Financial (20%) components.

Payment will be disbursed in instalments based on deliverables, such as:

• 30% upon contract signing and approved Inception Report
• 40% upon mid-project milestone

Final payment (30%) will be released only upon successful completion of all deliverables.

How to apply

Please send your company profile (for a research institution or consulting company), latest CVs outlining your capacity and experience to deliver the consultancy services and provide us with your technical proposal. The proposal at least, but not limited to the proposed evaluation methodology, sample of evaluation reports that have been carried out and published, and the best price for the services before the deadlines. Incomplete applications will not be considered.

UCLG ASPAC provides equal opportunities. Individuals from minority groups, indigenous groups and persons with disabilities who meet the requirements of this advertised job are encouraged to apply.

Interested candidates are invited to submit and register the proposal package in PDF format with the subject line ‘M&E Consultant – CRIC – [Your firm name]’. All supporting documents should be compressed into a single ZIP file.

• Final proposals must be submitted by 14 September 2025 to procurement@uclg-aspac.org, copied to cric@uclg-aspac.org and aniessa.sari@uclg-aspac.org.
• Only shortlisted firms will be contacted for further