Background:

The Australia-Indonesia Partnership Towards an Inclusive Society, or INKLUSI, is working to increase the participation of marginalized groups in, and their benefit from, Indonesia’s socio-cultural, economic and political development. INKLUSI works with government and civil society partners to advance their work in gender equality, the rights of persons with disabilities and social inclusion. INKLUSI supports the Government of Indonesia’s agenda for inclusion, including through national development plans and the Sustainable Development Goals.

INKLUSI is a five-year bilateral Australian and Indonesian Government program (up to A$75 million over 2021-2026) with a possible 3-year extension of up to A$45 million (2026-2029). It is partnering with 11 Indonesian civil society organisations, 8 research partner institutions and their networks across 32 provinces, >120 districts, and >800 villages in Indonesia.

Duty Statement:

The Procurement Officer reports directly to the Senior Procurement & Risk Management Officer and works under the supervision of the INKLUSI Head of Operations and Grants (HoOG). The position is responsible for managing the end-to-end procurement process in compliance with INKLUSI’s procurement policies and procedures, as well as overseeing inventory and asset management to support effective operational delivery.

Scope of Work:

Procurement Process & Administration

• Responsible for the procurement of goods and services in compliance with INKLUSI procurement policies and procedures.
• Ensure consistent value for money spent and a consistent level of service to the team; participate in supplier negotiations when required.
• Support the preparation and execution of tenders.
• Preparing Purchase / Service Orders (PO) and processing the administrative and financial evaluation of received offers. Finalizes procurement processes with drafting of vendor purchase/service orders/contracts and submitting them for approval to the supervisor.
• Follow up with suppliers to ensure timely delivery of goods and services.
• Maintain a compliant and well-organised procurement filing system, ensuring all contract and supplier records are accurate and updated.
• Conduct supplier performance evaluations.
• Conduct market research for goods and services, proactively identifying potential suppliers.
• Maintain updated product and supplier catalogues; monitor market trends and new suppliers.
• Prepare procurement plans for general services, office supplies, and stationeries.
• Maintain and regularly update the INKLUSI Procurement Management Information System.

Asset Management

• Manage asset handovers to/from staff.
• Perform periodic inventory checks to monitor asset location and condition.
• Participating in analyzing the risk of assets in accordance with applicable SOPs and making office asset management strategies
• Conduct periodic asset reviews to assess age and condition; prepare replacement plans to minimize operational risks and disruptions.
• Maintain an accurate asset database, track asset movement, and provide regular asset accountability reports.
• Coordinate with relevant departments to fulfill asset/work tools requirements.
• Perform other related duties as required

Job Requirements:

• Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, Finance, or related field.
• Minimum of 5 years in procurement, purchasing, supply chain, or relevant administrative roles.
• Experience with tendering, vendor sourcing, contract management and asset management is an advantage.
• Work experience in the development sector, particularly in donor-funded programs.
• Essential Skills:
  • Strong knowledge of procurement procedures, vendor management, and asset/inventory tracking.
  • Excellent attention to detail with strong analytical and problem-solving abilities.
  • Effective communication and negotiation skills; able to build positive relationships with stakeholders.
  • Proactive, organized, and able to work both independently and collaboratively to achieve results.

How to Apply

This is a Locally Engaged Staff (LES) position

Candidates are encouraged to apply as soon as possible or by 19 December 2025, at 5 pm Jakarta Time at the latest.

To be considered, please submit:

• Your application by email to recruitment@inklusi.or.id  
• Email subject line: Application – Procurement Officer

We strongly encourage applications from women, persons with disabilities, and Indigenous Peoples, as well as individuals from diverse backgrounds.

We appreciate all applications; however, only shortlisted candidates will be contacted.

We are an equal-opportunity employer, basing employment on merit and qualifications as they relate to professional experience and position expectations. We do not discriminate against any employee or applicant on the basis of race, religion, sex, gender identity, disability, age, or any other basis protected by law

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