Job Title: Finance and Administration Assistant – Project Support Role

Project: Peet’s Coffee Project – North Sumatera

Location: Dairi District, North Sumatera

Employment Type: Full-time, initial 1-year contract with possibility of extension

Starting Date: January 2026

Reports to: Project Manager and HRNS Indonesia Management Team

Towards Regenerative Agriculture and Profitable Productions

Dairi District, located near Lake Toba and the Mount Sibuatan National Reserve in Northern Sumatra, is a region of rich biodiversity, high rainfall, and challenging terrain. Despite its ecological significance, the area faces increasing deforestation, soil erosion, and unsustainable farming practices, particularly in Arabica coffee cultivation. Coffee productivity is low due to poor agronomic practices, pest infestations, and limited access to improved varieties. Environmental concerns include greenhouse gas emissions from chemical overuse, irresponsible waste disposal, and infiltration into protected forests. While child labor is not prevalent, adult labor conditions are often unsafe and underpaid. There is a pressing need for regenerative agriculture, safe chemical use, and biodiversity restoration. HRNS aims to address these issues through training, awareness campaigns, and collaboration with local government extension services, despite coffee not being a priority crop in public programs.

Job Summary

We are seeking a motivated Finance and Administration Assistant– Project Support Role to join our team. This position focuses on the financial administration of the project. The assistant will manage day-to-day financial tasks including processing payments, maintaining records, and ensuring compliance with donors and organizational policies. The role requires close coordination with field teams, government partners, and agri-input stakeholders to support training activities, workshops, and implementation of regenerative agricultural practices. Strong attention to detail, data management skills, and financial accuracy are essential.

Key Responsibilities

Finance & Administration:

• Process payments, manage petty cash, and maintain accurate financial records in accordance with organizational and donor policies.
• Assist in budgeting and financial tracking for project activities such as training, workshops, and field visits.
• Ensure proper documentation of expenses and timely submission of financial reports.
• Support procurement processes and ensure compliance with internal procedures.
• Liaise with vendors, agri-input shops, and local stakeholders for financial and administrative coordination.
• Overseeing office management such as monitoring supplies, ensuring cleanliness, and supporting equipment maintenance.

Qualifications and Experience

• Minimum D3 (Diploma) in Accounting, Finance, Development Studies, Agribusiness, or a related field. S1 (bachelor’s degree) preferred.
• At least 2 years of experience in a similar role, preferably in NGO or development projects.
• Strong understanding of basic accounting principles and financial reporting.
• Proficient in Microsoft Excel, Word, and data collection tools.
• Good communication skills in Bahasa Indonesia; knowledge of local languages is an advantage.
• Able to work independently and in remote/rural settings with limited supervision.
• High integrity, attention to detail, and commitment to transparency and accountability.

Application Process

Interested candidates should submit their CV and a cover letter outlining their experience and motivation for the role through the following link:

https://form.jotform.com/252668359640063

If you have any further questions or require clarifications about the position, please contact to: indonesia@hrnstiftung.org. Please include “Finance and Administration Assistant – Project Support Role” in the subject line.

We are an equal opportunity employer and encourage applications from all qualified individuals, especially women and underrepresented groups.