VACANCY INFO

YAYASAN CITA WADAH SWADAYA – Jakarta Office

Protecting Urban Refugees through Empowerment (PURE) Program

FINANCE ASSISTANT : 1 position based in Jakarta

Yayasan Cita Wadah Swadaya (YCWS) is a faith-based organization with a mission to transform communities through just and sustainable responses to hunger, poverty, migration, and disaster. Registered with the Ministry of Law and Human Rights (MoLHR) in August 2024, YCWS is a non-profit organization working in the sector of social & humanitarian, providing assistance to the most vulnerable, regardless of their religion, race, ethnicity, or gender.

YCWS is implementing a project aiming to assist refugees and asylum seekers in the Greater Jakarta Area to access basic services, such as health care, and provide vocational training and education.

THE ROLE

The Finance Assistant position is required to support YCWS financial tasks / activities in the office and program in Jakarta. The Finance Assistant should assist the Program Manager and Senior Finance Officer with all reporting and communication concerning the program’s financial issues. The position also requires good administration and documentation skills, as well as good coordination and communication with all staff and support staff. Being reliable, able to control him/herself, diligent, discreet, and meticulous, and have the ability to be flexible in working with refugees and as part of the team is essential.

RESPONSIBILITIES AND TASKS:

1. Financial Management

• • Prepare and handle all the dispersing funds to all staff and third part
  • Prepare and handle all payments (Cashier) to suppliers, vendors, beneficiaries, staff (travel and other related advances), et
  • Keep track of Account payable (Advances, tax payable, etc) and account receivable (refund, incoming funds)
  • Follow the organization’s or Financial YCWS policies and procedure
  • Enter financial data / transactions into the system.
  • Provide cash flow analysis to support data needed by the Program Manager and Senior Finance Officer
  • Monitor the completeness of procurement steps including forms, before doing any transactions / payment
  • Review requests for payment and receipt prior to the approval and processing of payment or receipt
  • Provide support for any external audit or evaluation related to the projects , ensure accurate computations and data inputs and follow up with necessary action as required
  • Assist with preparation of monthly financial reports , cash and bank reconciliation report
  • Keep compile all documentation, such as payment voucher, tax payment records, etc

2. Communication, Coordination, and Internal Communication

• Communicate with different stakeholders in financial and accounting issues if requested by the Program Manager and Senior Finance Officer.
• Communicate and coordinate with Program Staff on financial issues of projects.
• Communicate and coordinate with administration on financial related issues of administration, such as payment to suppliers and vendor, insurance claims and medical claim.

3. Other

• Do other tasks for project implementation as required by the Senior Finance Officer.
• Maintain confidentiality in matters of personnel, beneficiaries and other relevant actors
• Maintain positive communications with all organization’s staff, donors, beneficiaries, and volunteers
• Exercise good judgment in performance of duties and responsibilities
• Support existing YCWS’ policies, principles, and mission

QUALIFICATIONS:

• Having diploma or degree in Economics majoring Accounting,
• Having minimum two years experiences in accounting field preferably in INGO or International Organizations,
• Ability to work in a cultural and gender-sensitive manner, respect diversity in its all forms, including religious minorities, socio-economic situation, sexual orientation and ethnicity, etc.,
• Ability to work in a team and/or independently with minimum supervision and to handle multitasking work,
• Good communication skill in both spoken and written Bahasa Indonesia and English,
• Ability to meet deadlines and prioritize workload,
• Good computer skills, including internet communication and various Microsoft Office applications (Word, Excel and Power point)
• Willing to work extra hours if required
• Willing to travel/visit to project sites as requested
• Discreet & Meticulous
• Good interpersonal and communication skills
• Able to manage petty cash and financial transactions
• Experience in preparing the financial statements/reports
• Have the ability to work in meticulous, detail manner and truthful
• Have an understanding of finance work ethic/ finance regulation

YCWS does not discriminate based on race, color, national origin, sex, sexual orientation, religion, age, disability, or veteran status in employment or in the provision of services. Please be informed that the job is located in Jakarta area and YCWS does not provide accommodation nor travel arrangement for selected individual.

YCWS is committed to safeguarding and promoting the welfare of children, young people and Adults at Risk and reference to the need for the successful applicant to undertake a criminal record check where appropriate.

HOW TO APPLY

Applicants are encouraged to apply as soon as possible as recruitment process will be conducted soon. Please note that due to the urgency to fill-up this vacancy, only shortlisted candidates will receive notification on next steps.

The application should submit a cover letter, reflecting suitability with qualification, and a curriculum vitae, which includes contact number, expected net salary, and contact of 3 professional referees (one of which must be of HR unit/department of current or last employer). The document should be merged and submitted in PDF, not more than 2 MB, to https://bit.ly/FormAppFAYCWS  by 19^th May 2025 at the latest.

Only applications submitted through the link provided will be processed and only shortlisted candidates will be contacted.