Job Description

General

• Assist Project Coordinator in Finance & Administration
• Assist in collecting, compiling, and storing the project data
• Support in preparing training, workshops, meetings, etc.
• Report the administration activity to the country office
• Maintain office administration
• Implement financial policies and procedures
• Establish and maintain cash controls
• Establish, maintain, and reconcile the general ledger
• Prepare and reconcile bank statements
• Establish and maintain supplier accounts
• Processes supplier invoices
• Issue cheques for all accounts due
• Ensure transactions are properly recorded and entered into the Microsoft Dynamics AX (accounting system)

Cash Payments:

• To check that approval of the competent Authority has been taken to make the payment.
• Petty Cash handling & security
• Daily cash closing to have proper control over petty cash
• To deal with routine financial queries based on Islamic Relief, along with the donor’s financial procedure/guidelines

Bank Payments:

• Checking the Invoices raised by suppliers and vendors.
• To check that approval of the competent Authority has been taken to make the payment.
• Preparation of cheques and ensuring signatures thereon.
• To deduct applicable tax from every payment.
• Preparation of documents and cheques in terms of budget transfer to partners based on MoA

Financial Record, Budgeting, and Reporting:

• Keep up-to-date with all financial records using Microsoft Dynamics AX
• Ensure and maintain proper placement of financial data, scanning, and filing according to IRI archiving policy
• To operate specified financial modules/ ledgers as directed Finance Officer
• Prepare Monthly Bank and Petty cash reconciliation Reports and submitted to the Finance Officer  for review before submission to the Finance Manager
• Review and control the Budget vs. expenses and provide advice to the project Coordinator  regarding project expenditures
• Review Financial Reports from Partners

Receipt of Funds:

• Keep updated records of receipts & ensure deposits of these amounts in IR’s official account

Bank Liaison:

• Liaison with banks to keep the latest developments in banking laws and regulations
• Preparation of Monthly Bank Reconciliation Statement·

Job Requirements

1. University degree of accounting background or related field, / At least a Diploma/Bachelor’s degree in the relevant studies
2. Minimum 1-2 years of relevant experience.
3. Excellent interpersonal and teamwork skills, working as a team member.
4. Strong initiative and self-motivation, with a strong commitment to teamwork and humanitarian principles.
5. Accuracy in detail
6. Knowledge of financial accounting systems or similar financial reporting software is highly preferred (Dynamics AX; ERP; QuickBooks).
7. Fully computer literate (Microsoft Office)
8. Fluent in Bahasa Indonesia and English.
9. Strong interest in development work with respect for confidentiality and commitment to Islamic Relief’s overall aims and objectives, including gender, equality, and equal opportunities in all aspects of Islamic Relief’s work.

Islamic Relief is a faith-based non-government organization that respects diversity and inclusiveness. Applicants from diverse religions, genders, races, and physical impairments are encouraged to apply.

Accountability:

All Islamic Relief team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field project

Safeguarding:

Islamic Relief Worldwide participates in the inter-agency Misconduct Scheme to ensure that our operations and programs, staff, representatives, children, young people, and people at risk are protected against the risk of harm and abuse. With a zero-tolerance approach, Islamic Relief in Indonesia is committed to responding appropriately and constructively to any information related to safeguarding issues during the recruitment process.

How to Apply

Please submit your application by completing the application form through this link:

https://bit.ly/IR_Job_Application_Form_2025

Applications submitted directly to Yayasan Relief Islami Indonesia Office will not be considered. Only short-listed candidates will be contacted.

The deadline for submitting applications:   July 19th, 2025