Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 191-member National Societies (NSs). The overall aim of IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by NSs with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.

IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.

IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into four main Divisions: (i) National Society Development and Coordination, (ii) Humanitarian Diplomacy and Digitalization, (iii) Management and Accountability and (iv) People and Strategy.

IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. IFRC also has country cluster delegations and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.

IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles.

This role is being advertised by one of the National Societies in the global IFRC and National Society network – the Australian Red Cross.

Australian Red Cross (AuRC) has programs and partnerships across the Asia and Pacific regions, as well as contributions to global humanitarian initiatives. The Palang Merah Indonesia (PMI) partnership (‘the partnership’) is one of AuRC’s four key partnerships in Asia. It focuses on three key ‘streams’ of programming: risk management development, disaster risk management, and disaster response. Localisation is central to AuRC’s approach, supporting its National Society partners to lead their programming, meet their strategic goals, and be key humanitarian voices in national, regional and global forums.

The Specialist – Finance and Procurement will be based in Jakarta and report to the Manager, Technical Support Team. They will work closely with the AuRC team (local and Australia-based) to provide cohesive programmatic support to PMI. This will be a highly mobile position, with travel to PMI provincial and district-level branches where needed to support strengthened financial and procurement practices and develop a strong peer network of branch finance staff.

Job Purpose

The Specialist – Finance and Procurement plays a pivotal role in driving institutional excellence and financial sustainability within Palang Merah Indonesia (PMI), through strategic technical assistance from the Australian Red Cross (AuRC). This position’s focus is to enhance PMI’s financial management and procurement systems, advancing transparency, accountability, and donor compliance — particularly in alignment with DFAT standards.

Operating at both strategic and operational levels, the Specialist will work closely with PMI counterparts and AuRC teams to embed sustainable practices, integrate audit and compliance frameworks, and accelerate PMI’s pathway to financial sustainability and direct partnerships with major donors. By strengthening systems, building local capacity, and promoting innovation in emergency finance and procurement, this role contributes directly to PMI’s ability to deliver timely, accountable, and impactful humanitarian assistance across Indonesia.

Job Duties and Responsibilities

• Technical Support & Capacity Building
  • Provide tailored technical support to enhance PMI’s financial systems and procurement practices at national and sub-national levels.
  • Strengthen and streamline financial reporting processes to ensure timely, accurate, and donor-compliant outputs.
  • Build PMI’s capacity in emergency financial mobilisation, with a focus on designing tools and protocols for the rapid release and tracking of funds during disaster response.
  • Support the development of a systematic, scalable process for stock pre-positioning, and for post-disaster stock replenishment that integrates with procurement and financial systems.
  • Strengthen procurement systems to be agile, transparent, and responsive to both programmatic and emergency contexts.
  • Facilitate peer learning and capacity exchange across PMI branches through training, mentorship, and knowledge-sharing platforms.
• Strategic & Partnership Development
  • Contribute to the design and implementation of the multi-year AuRC–PMI partnership strategy.
  • Support PMI’s pathway to financial sustainability and readiness for direct donor relationships, including with DFAT.
  • Collaborate with AuRC technical teams across finance, risk management, program quality, and disaster preparedness to ensure an integrated and sustainable support model.
• Risk Management, Compliance & Emergency Readiness
  • Establish and support the implementation of robust financial controls, compliance measures, and procurement safeguards.
  • Embed audit and due diligence recommendations into PMI’s systems, ensuring DFAT and AuRC compliance.
  • Lead the integration of disaster-specific financial readiness — including rapid procurement protocols and financial surge procedures — into routine planning.
  • Ensure that emergency procurement aligns with international standards and Red Cross Movement policies, with clear audit trails.
  • Support ongoing refinement of contingency financial planning frameworks and tracking tools.

Job Duties and Responsibilities (continued)

• Coordination & Representation
  • Act as a key point of contact for AuRC in financial and procurement matters with PMI, DFAT (Jakarta), and other stakeholders.
  • Represent AuRC in coordination mechanisms and technical fora related to finance, procurement, and disaster risk management.
  • Liaise with Australia-based colleagues for specialist input or surge support when needed.

Education

• Degree in Accounting, Finance, Business Administration, or related field.

Experience

• 7 – 10 years of experience with 3-5 years of working in the area of expertise in financial management and procurement in a civil society, development or humanitarian setting
• Demonstrated ability to manage and strengthen financial systems, including budgeting, reporting, internal controls, and risk management in line with donor and organisational standards
• In-depth knowledge of procurement planning, vendor management, and tendering processes, with the ability to develop systems that are compliant, efficient, and responsive to both routine and emergency needs
• Proven experience in designing, implementing, and institutionalising new tools, systems, and processes at both national and sub-national levels
• Proven capacity to develop and implement systems for rapid procurement and mobilisation of financial resources in disaster contexts, including the ability to link emergency protocols with operational financial systems
• Strong ability to streamline financial reporting processes, ensure audit-readiness, and integrate donor compliance requirements into partner systems
• Demonstrated ability to mentor, train, and support across a range of staff and volunteer capacities and profiles using participatory and empowering approaches
• Understanding of humanitarian supply chain processes, including the ability to develop structured stock replenishment systems post-disaster in collaboration with logistics teams

Knowledge, Skills and Languages

• Strategic Thinking – Ability to align technical work with broader strategic outcomes, such as strengthening local leadership, and financial sustainability
• Initiative & Adaptability – Demonstrates proactive problem-solving and innovation, particularly in high-pressure or rapidly changing environments such as disaster response
• Communication & Influence – Excellent written and verbal communication skills, with the ability to convey complex financial or procurement concepts clearly to non-specialist audiences
• Collaboration & Teamwork – Values collaborative approaches; builds positive relationships and works constructively with local and remote teams
• Integrity & Accountability – High ethical standards and commitment to transparency, with a strong focus on accountability to affected populations, partners, and donors
• Digital and technological literacy –
  • Experience using financial/accounting software such as QuickBooks, MYOB, Xero, or similar platforms, with the ability to support others in financial system use.
  • Advanced proficiency in Microsoft Excel (including pivot tables and formulas), Word and PowerPoint for analysis, reporting, and presentations.
  • Comfortable using digital platforms such as Microsoft Teams, WhatsApp, SharePoint, and cloud-based file sharing to coordinate across multiple teams and locations

Competencies, Values and Comments

Values: Respect for diversity; Integrity; Professionalism; Accountability

Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust

Duties applicable to all staff

• Actively work towards the achievement of the Federation Secretariat’s goals
• Abide by and work in accordance with the Red Cross and Red Crescent principles
• Perform any other work-related duties and responsibilities that may be assigned by the line manager

In order for us to assure a proper comparative evaluation of your application for this vacancy and to enable us to consider your profile against other similar current and future vacancies, we ask that applicants submit their applications together with a letter of motivation no later than 9 October 2025.

Important Note:

Range of Salary for this position start from IDR 18,645,000 – IDR 25,092,000

• Please note that the selected candidate will be hired through a national contract under Indonesia labor law
• The incumbent is responsible to abide by Federation policies, procedures, plans and the applicable laws
• The closing date is midnight Geneva time zone. Applications received after the closing date will not be considered
• Only those candidates shortlisted for interviews will be notified

The position will be based in Jakarta thus Indonesian as well as foreign applicants with valid and current residence and work permits in Indonesia are encouraged to apply.

TO APPLY CLICK LINK or go to https://www.ifrc.org/jobs