Yayasan Relief Islami Indonesia is seeking a Supply Chain Assistant based in Lombok, NTB

Reporting Line:

The post holder would directly report to the NTB Area Coordinator

Responsibilities:

• Assist NTB Office procurement process.
• Ensuring all procurement processes are in line with IRI procurement policy and manual.
• In coordination with the purchase requestor monitoring the procurement contract with suppliers, and contractors.
• Assist in ensuring the quality of the goods, works, or services provided by the suppliers, vendors, or contractors are met with the contract requirement.
• Provide regular procurement tracking reports.
• Assist stock and distribution of project equipment.
• Assist goods and equipment delivery to and from other IRI office.
• Ensuring that stock records are properly maintained.
• Ensuring the Goods/Service Received Notes, Goods/Service Delivery Notes and Stock card are well maintained and filled for every stock movement.
• In coordination with program staff ensuring goods/services handover notes are well maintained and filled.
• Prepare, maintain, and review purchasing files, reports, and price lists.
• Assist to compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
• Track the status of requisitions, contracts, orders, and payments.
• Calculate costs of orders, and charge or forward invoices to appropriate accounts.
• Check shipments when they arrive to ensure that orders have been filled correctly and those goods meet specifications.
• Compare suppliers’ bills with bids and purchase orders in order to verify accuracy and prepare supporting documents for payment.
• Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered.
• Provide regular stock reports.
• Managing vehicles and equipment.
• Ensuring IRI vehicles and equipment are in good condition and well maintained.
• Supervising driver and vehicle usage.
• Maintaining fuel records and reports for vehicles.
• Provide regular vehicle usage and fuel reports.

Requirements:

• Administration / Law / Management / At least Diploma/Bachelor’s degree in the relevant studies.
• Good facilitation skills.
• Good writing and communication skills.
• Excellent knowledge of computer operation (Windows, Excel, PowerPoint).
• At least one year of experience in Supply Chain
• Experience in writing reports is preferable.
• Strong interest in development work with respect for confidentiality and commitment to YRII’s overall aims and objectives, including gender, equality, and equal opportunities in all aspects of YRII’s work.

YRII is a faith-based government organization that respects diversity and inclusiveness. Applicants from diverse religions, gender, race, and physical impairment are encouraged to apply

Accountability:

All YRII team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work while actively engaging beneficiary communities as equal partners in the design, monitoring, and evaluation of our field project

Safeguarding:

Yayasan Relief Islami Indonesia participates in the inter-agency Misconduct Scheme to ensure that our operations and programs, staff, representatives, children, young people, and people at risk are protected against the risk of harm, abuse, and SEAH. With a zero-tolerance approach, YRII is committed to responding appropriately and constructively to any information related to safeguarding issues during the recruitment process.

How to apply :

Please submit your application by completing the application form through this link:

https://bit.ly/IR_Job_Application_Form_2025

Applications submitted directly to Yayasan Relief Islami Indonesia Office will not be considered. Only short-listed candidates will be contacted.

The deadline for submitting applications :   June 4^th, 2025