[DevJobsIndo] Vacancy : USAID/IUWASH – Temporary Administrative Assistant – Medan Regional Office (TAA-MDN)


The
Indonesia Urban Water Sanitation and Hygiene (IUWASH) project is a sixty-month
program (2011 – 2016) funded by the United States Agency for International
Development (USAID) and implemented under the leadership of DAI. IUWASH works
with government, the private sector, NGOs, community groups and other
stakeholders to improve access to safe water supply and sanitation in
Indonesia’s urban areas. The overall goal of IUWASH is to assist the Government
of Indonesia (GOI) in making significant progress in achieving its safe water
and sanitation Millennium Development Goal (MDG) targets by expanding access to
these services.


To achieve

the above, assistance provided by the project is divided under three main
technical components, including: 



  1. Mobilizing demand for
    WatSan service delivery; 

  2. Improving and expanding
    capacity for WatSan service delivery; and

  3. Strengthening policy and
    the financial enabling environment for improved water supply and
    sanitation service delivery.


IUWASH will
apply different approaches and interventions with its local partners, such as
local Water utilities, local and national government institutions, NGOs and
communities to address water, sanitation and hygiene. To achieve these
objectives IUWASH need high caliber incumbent to fill the positions of


 


TEMPORARY ADMINISTRATIVE ASSISTANT, based in Medan Regional Office (TAA-MDN)


 


      
Available immediately


      
3 months
contract (November 2015 – January 2016)


 


The Administrative Assistant is
responsible for administrative duties to support both office operational
administration and secretarial duties for technical activities. The
Administrative Assistant will conduct routine secretarial duties, liaise with
counterpart administrative departments, assist with preparing official
communication to project counterparts and clients, maintain files, coordinate
the distribution of official documents, and arrange meetings and travel; provide
translation and interpreter services as required.  On the operational side, the administrative
assistant will maintain office supplies and regularly update the stock and
submit requisitions for office equipment as needed.


 


 


TASKS


Communications Management



  • Conduct routine secretarial duties including
    typing and filing of documents and reports, as assigned.

  • Handle calls, mail, fax and electronic communications.


Information Management



  • Observe office filing systems; maintain
    library resources; take, prepare, and distribute minutes from meetings.

  • Track correspondence, and maintaining Office
    files.


 


Translation
& Interpreter Duties



  • Provide written translation of documents as

    needed.


  • Serve as interpreter for seminars, training

    and meetings in the region.



 


Meeting,
Travel, and Schedule Management



  • Schedule and prepare materials for meetings.

  • Make travel arrangements.

  • Maintain office, staff, meeting, travel, and
    other schedules, as assigned.


 


Expense Reporting



  • Maintain petty cash fund, reimburse or provide cash
    after approval, count cash on regular basis and get replenish from Finance
    as required.


 


Financial
Management



  • Assist the staff of the regional office with
    timely submission of timesheets
    .


 


Office Operations



  • Manage, distribute and coordinate the
    replenishment of office supplies.



  • Assist with tasks as assigned by Office Manager and Regional
    Coordinator.


 


QUALIFICATIONS:


·        
Bachelor degree in an applicable field.


·        
preferably a minimum of 3 years experience within
an administrative role of donor funded project. 


·        
Excellent communication skills both in English and
Bahasa Indonesia, as well as good computer skills, including Microsoft office
suite, internet, and database management are required.


·        
Experience with USAID programs is highly
desirable.


APPLICATION SEND


Interested applicants are invited to send a complete
application with 3 references to
IUWASH_recruitment@dai.com
before October

20, 2015. Please write the
job CODE
in the subject line of the
email. We regret that we are unable to acknowledge receipt of all applications
and only shortlisted candidates will be notified.


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