USAID CEGAHTerms of Reference (ToR)Position                            : IT ConsultantLanguages
Required         : IndonesiaDuration
of Contract       :
40 working daysWorking
Period               : November 2016 – February 2017  BACKGROUND  Act No.5 Year
2014 on the State Apparatus which is a key driver to promote reforms of the way
civil service is managed. The law has established the State Civil Service
Commission (Komisi Aparatur Sipil Negara – KASN) with the function to ensure
the application of merit principles in all phases of human resources management
of the Indonesian public sector, especially in the recruitment and placement of
approximately 12,000 senior career executives (Jabatan Pimpinan Tinggi/JPT) in
all government institutions and to supervise the implementation of the code of
ethics and codes of conduct. KASN shall oversee all stages of JPT recruitment
starting from the establishment of selection committee, vacancy announcement,
selection process, nomination of candidates, appointment, and inauguration, to
ensure its’ compliance with the regulation. KASN has just
developed a database program/system of high officials to enable them to
supervise the application of merit principles in the open recruitment process. It
is a web-based database application which has 2 main functions:  1) As an integrated database of JPT in all
government institutions, which includes the information of name, position,
period of performance, etc.; 2) As an application for government institutions
to submit and update  their plan for the
JPT open selection which include the information of the establishment of
selection committee, vacancy announcement, competency standards, selection
schedule, nomination of candidates, appointment, and inauguration, etc.However, the
application is still in early draft form (beta version), which needs to be
tested, refined, and piloted in some regions, before it can be officially used
by KASN and other government agencies to conduct the open recruitment of JPT.
In this regard, USAID CEGAH will engage the professional services of an IT expert
to test, refine, and do piloting of the application.  SCOPE OF WORK:A.   Objective:  ·      
Conduct
testing, refining, and piloting of the JPT application to four local
governments.·      
Refine
and finalize the application. B.    Activities:1.    Five
(5) days for:a.     Meeting
with KASN Commissioners, and staff to gather input for piloting the JPT
application in regions. The piloting is expected to be implemented in 4 regions
(North Sumatera, North Maluku, Banten, and East Java) through assisting local
government/selection team to use the application. More detail on the app
piloting will be discussed with KASNb.     Write
piloting plan (ToR) which shall include (but not limited to) targeted region,
targeted group, approach and methodology, instrument, timeline, and indicator
of success.    c.     Present
the piloting plan to KASN and USAID CEGAH for approval 2.    Twenty-Five
(25) days for:a.     Prepare documents and other
related materials for piloting.b.     Work closely with USAID CEGAH
team for administrative and technical support of the piloting activity.c.     Conduct app piloting in 4 regions
which include (but not limited to) following activities:·      
Meeting
with local government (and JPT recruitment team) together with KASN team·      
Train
local government (and JPT recruitment team) on how to use the JPT app.·      
Assist
local government (and JPT recruitment team) in using (exercising) the JPT app.d.     Write report of the piloting
which include notes on bugs, feedback/input from participants.  3.    Fifteen
(15) days for:a.     Present
the piloting report to KASN for their feedbackb.     Refine/finalize
the JPT app based on KASN feedbacks.c.     Present
the final application to KASN and USAID CEGAH for approval. 2.    Five (5) days for: a.     Refine user manual of JPT applicationb.     Refine training module and presentation for KASN Staffc.     Deliver training to KASN on using the JPT application; d.     Develop training report GENERAL:1.     Refining of application shall base on existing KASN JPT app.2.     Final app shall be secure, not only its access but also with
respect to storage of the data3.     Final app shall be designed to be multi-user with different
functions/roles4.    
Final app shall be able to be connected to and installed at KASN’s
website5.    
Provide maintenance services on the
integrated case management application for a year (after sign off by both
sides) by conducting on-call visit to IT

Team in KASN in order to provide advises and trouble-shooting DELIVERABLES
1.    
Meeting report with KASN2.    
Approved piloting plan3.    
Report of piloting4.    
Final version of JPT application installed
in KASN’s server5.    
Source code of JPT application6.    
User manual of JPT application; 7.    
Training module and presentations;  Qualifications1.     Professional IT
consultant with at least 5 years of experience in website/database/application
development2.     Demonstrated experiences
to analyze, design and develop application an information system application 3.     Have at least 5
years of experience related to web programming (PHP, MYSQL, AJAX, CSS, HTML,
HTML5 and jQuery)4.     Have an
experience with Framework COdeIgniter5.     Has good
understanding on JPT recruitment 6.     Has good
communication and good personalities7.     experienced
working with government agencies is preferred Application should
include a cover letter, CV (including three references), current salary,
expected salary, available start date and sample of application developed to [email protected]  before 4:00pm Jakarta time on Friday,  October  07, 2016.