JOB VACANCIES

OXFAM is an International Non Governmental Organisation working across
the world with a vision of just a world without poverty: a world in which
people can influence decisions that affect their lives, enjoy their rights,
and assume their responsibilities as full citizens of a world in which
all human beings are valued and treated equally.

This
position is for Indonesian Nationals only, based in Jakarta Office, Fixed
Term Contract for one year (extension possible). And on D level.

Programme Admin Support Officer
for Economic Justice Programme

Key Responsibilities:

ADMIN

·        Maintaining
records and filing systems related to the program
·        Preparing
contracts and letters of approval for partners and consultants in coordination
with program staff
·        Assisting
Program Director and Coordinators in managing filing system within programme
·        Assist
Program Director and all coordinators in administrative needs for programme
development: assessment, project design, proposal writing, etc.
·        Ensuring
complete documentation  and filing of all program documentation and
documents

PROGRAM SUPPORT

·        Responsible
for information dissemination within program and within Oxfam Indonesia

·        Manage
program information management system (OPAL), which includes:
o        Collecting/gathering
critical/relevant information as required by program officers/program coordinator
o        Maintain,
documenting and organize all program related information into a centralized
database (OPAL) accessible to all
·        Preparing
documents needed for grant processing and payments, in coordination with
program officers and coordinators;
·        Compile
and summarize periodic program reports (i.e. Monthly reports, project report,
tour report) and submit them to Coordinator for review submission
·        Collect
crucial information of the project progress (activity reports) from all
coordinators within programme and upload them into the OPAL system
·        In
collaboration with all program and project lead, prepare and finalise Global
Output Report
·        Assisting
Program Director and Coordinators to compile the progress report from all
of the projects
·        Monitoring
schedules of project reports and grant payments, and alerting program staff
as required

FINANCE

·        In
collaboration with program and finance officers facilitate auditing process
and facilitate financial or administrative training for partners as part
of capacity building activities.
·        Assisting
Program Director in tracking the timeline and budget spending of all the
projects
·        Assisting
Program finance officer(s) to prepare for budget activity draft
·        Assisting
Finance Officer(s) and Program Director to collect and compile financial
projection for all projects

LOGISTIC

To provide logistic support to program staff
and partners in:

–        Organizing
training, workshops and exchanges
–        Contracting
external temporary staff, like service providers and consultants
–        Coordinate
with HR and Finance team about contracts and payments for service providers
and consultants
–        Communicating
and coordinating with OXFAM partners and allies concerning meetings, discussions
and workshops  
–        Prepare
and conduct the administrative arrangement for flights and accommodation
for OXFAM, partners’ staff, and visitors, with support from OXFAM Admin
Officer where needed,
–        Assisting
all Coordinators in logistics issues when implementing the project
–        Preparing
monthly meeting for program team and ensure participation of the whole
team and oversee the minutes taking and circulation
–        Assisting
all project coordinators in managing logistics administrative needs: supply
chain, quotes, tender, Request Order in Hellios, etc.
–        Organise
day-to-day logistics support activities in collaboration with the program
staff

OTHER

–        Dealing
with routine program related communication
–        Preparing
for program learning review

Skills And Competence:

§        A
minimum of 2 years experience working with a Local NGO or and INGO working
with local NGO partners.
§        Education
to university degree on any relevant studies be it social, political or
natural science (any knowledge on development issues will be preferable).
§        Experience
to work with non-government organizations and have sufficient knowledge
on the dynamic of civil society group in Indonesia.  
§        Ability
to prioritize own workload, to work independently and to work to deadlines.
§        Good
written and spoken English is essential.  Have a good communication
skills and adaptability to the diverse and difficult circumstances.

OTHER: Able to work with minimum supervision and provide solutions
to problems as they arise.

Closing date for all applications is: June
11^th, 2016
Send your cover letter along with your CV to [email protected]
 and mention the position title (PASO-EJ) in the subject of
the email.

Oxfam promotes
equality and diversity

Oxfam works with others to overcome poverty and suffering

Oxfam GB is a member of Oxfam International and a company limited by guarantee registered in England No. 612172.Registered office: Oxfam House, John Smith Drive, Cowley, Oxford, OX4 2JY.A registered charity in England and Wales (no 202918) and Scotland (SC 039042)