Kopernik is an exciting, cutting-edge organization that finds what works by experimenting with potential solutions that address social and environmental challenges. Kopernik engages partners from the development, public, and private sectors to advance products, services, and approaches that support underserved communities, as well as creative actors in advocating social-environmental issues.

Kopernik values action, getting things done, and being open and transparent – we have a professional and highly skilled team who are always looking for ways to innovate.

THE POSITION

Location: Ubud, Bali

Kopernik is currently looking for a Project Admin Assistant to help our Advisory Services team in managing day-to-day operations of the team, mainly for managing financial and administrative matters, preparing financial reports for the team’s projects and also supporting Kopernik’s finance team. 

RESPONSIBILITIES

• Managing financial and administrative matters related to Advisory Services projects.
• Working with program and finance staff on the preparation of project financial reports as required by the client, including compiling, reviewing, proper supporting documents and ensuring their timely submission. 
• Maintaining project files (both hard and soft copies). 
• Arranging travel plans (flight, accommodation, transportation) for field visits for project team members, including the preparation of travel and fund advance request and reconciliation.
• Supporting other finance team members.
• Work closely with the procurement team for any needs of the procurement action of the projects.
• Coordinate with project partners on finance and administrative matters of the projects. 

SKILL AND BEHAVIORS

• Positive attitude, hard-working, reliable and motivated.
• Excellent oral and written communication skills in Indonesian, and basic knowledge of English.
• Excellent attention to detail. 
• Finance and administration skills to support projects.
• Ability to arrange travel plans for field visits.
• Ability to arrange venues and logistics for workshops.
• Have good knowledge of MS Office software use, especially Excel.

REQUIREMENTS

• Accounting major or equivalent with a minimum of three years Diploma.
• A minimum of  1  years of work experience with development aid agencies is preferred.
• Language proficiency in English and Indonesian.
• Ability to coordinate effectively with program team members in multiple locations. 
• Ability to collect and organize financial documents as required by donors.
• Ability to keep track of project budget usage. 
• Ability to book and prepare venues for workshops.  

We value entrepreneurial qualities and provide opportunities for Kopernik staff members to spin-off the Kopernik project into an independent entity.

• Entrepreneurial Growth – We value entrepreneurial qualities and encourage team members to develop innovative solutions.
• Spin-off Opportunities – Kopernik provides opportunities for staff to transform projects into independent ventures.
• Support for Innovation – We foster an environment where promising initiatives can evolve into independent entities

APPLICATIONS CLOSE ON 30 January 2026

Please complete the form below and submit your CV, cover letter, and one-minute video explaining why you’re perfect for the job.  

Only candidates who apply through our website will be considered. Please visit: www.kopernik.info