BGPP Job Vacancy – Contract Specialist

Project:                        Berbak Green Prosperity
Partnership

Duty station:                Jambi,
Sumatera

Donor:                          MCA-I

Client:                          Government
of the Republic of Indonesia

Consortium lead:         Euroconsult Mott MacDonald

Duration of contract;    Six
months

 

Background
and Description

BGPP is a two year program supported by MCA-Indonesia
and managed by a consortium led by Euroconsult Mott MacDonald. The Partnership
will work in Jambi, Sumatra in the 250,000 ha Berbak landscape. It aims to
rehabilitate degraded peatland and provide enhanced and alternative economic
opportunities for communities that derive their livelihoods from palm oil
production and other peatland-based agricultural activities/enterprises.

 

Applicants

Applications
are called for an experience and appropriately qualified Contracts Specialist
to be based in the BGPP office in Jambi and responsible for assisting in contracts
management and for leading of the management of a large infrastructure-related
tender.

All work is guided by,
and must comply with, MCA-I BGPP Procurement Guidelines.

 

Scope
of Work

1.     

Prepare and manage all aspects of contracting
including tender
and contract documentation as well as assessment processes and contract
negotiation as required. This includes the procurement of consultant services and larger scale
projects.

2.     
Preparation of tender and contract documentation including developing an
appropriate Basis of Payments that comply with guidelines.

3.     
Prepare and manage amendments or variations
to existing contracts.

4.     
Monitor sub-contractor activity, cost and
performance to ensure compliance with subcontract terms and conditions to
ensure value for money.

5.     
Ensure quality financial and administrative compliance and reporting,
convening service provider meetings were necessary.

6.     
Process and monitor sub-contract invoices and acquittals against the
basis of payment. Check disbursements including verification of calculations and
completeness of supporting documents required under the sub-contract. This may
require assisting the sub-contractor in preparing proper invoices and financial
reports.

7.     
Process all financial and contract records according to established
guidelines.

8.     
Maintain the sub-contracts database and all relevant
information for monitoring sub-contractor progress and performance.

9.     
Maintain soft and hard copy records to ensure an accurate
and complete record of relevant documents is held, monitored and updated to
assist the Facility to review priorities, performance and progress.

10.  
Provide activity related reports and information to the Team Leader and
other stakeholders as required.

11.  
Review current procurement process and provide guidance to operations
staff.

 

Application
Process

Interested candidates
should send their CV and a cover letter that indicate how they fit the criteria outlined
in the advert, by email to [email protected].

Applications must be
received by 5 pm (WIB) on the Sunday, 17
July 2016.

Applicants should clearly
indicate the position they are applying for in the email subject line. Only shortlisted candidates will be contacted.

 

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