[DevJobsIndo] Vacancy Notice – YCCP – Reception cum Administration Assistant – Jakarta Base


On Tuesday, October 6, 2015 7:48 PM, Nada Achmad <[email protected]> wrote:

Dear Moderator,
Mohon bantuannya untuk posting ‘vacancy notice’ dibawah ini.
Terima kasih atas bantuan dan kerjasamanya.
Salam,
Nada Achmad


VACANCY NOTICE –
Urgently Required
 
The Cipta Cara Padu
Foundation (YCCP) is a non profit organization has expertise  and
hands-on experience in a wide spectrum of health and  environmental
issues including water, sanitation and hygiene, HIV &AIDS, safe motherhood,
child survival, family planning (FP), reproductive health (RH), infectious
disease, and environmental conservation in Indonesia. 
The YCCP  is urgently seeking  for the right
candidate to fill in a Receptionist /Administration Assistant position with
duty station in  Jakarta.



Under the guidance and coordination with the HR/Operation Manager, the
Reception/Administration Officer duties and tasks is to provide coverage for
organization’s administration matters that include but not limited to: 



1. Handle incoming/outgoing telephone calls
2.Undertake routine administrative and clerical tasks, including
the preparation of official letters and documents, and arrange for their

distributions

3.Handle all incoming mails/packages and preparation of outgoing
mails/packages. 

4.  Daily announcement of  staff attendance
through e-mail. 
5.Making travel arrangement for staffs, consultants and guests including air
ticket reservations, hotel reservations, airport pick ups, land transportation
bookings etc.
6.Assisting in making logistical arrangements for workshops, trainings, and
meetings Provide assistance for project’s documentations
7. Assist procurement process: create Purchase Orders, Purchase Requests, and
Bid selections
8.Provide support to project field staff regarding preparation of activities
and event in the field (hotel reservation and other related matters)
9.Collect and review Travel Expense Report 

10.Orders, maintains, and distributes office supplies
11.Newspapers Clippings/scanning on related issues related to
programs  

12.Perform other general administrative and clerical support.
 



Qualification:

* Graduate from secretarial or business studies 

* Minimum 2 years experience in office administration with NGO or INGO 

* Strong hands on experience in administrative and clerical procedures
specifically in flight ticket reservations, hotel reservations.

* Excellent interpersonal communication, and organization skills
* Preferably experienced working with USAID project including
knowledge in branding and marking 

* Posses pleasant personality, courtesy and tact  yet  able
to work  independently and meet deadlines.  

* Proficiency in Microsoft Office Applications 

* Competencies: Good oral and written communication skills willingness to learn, possess integrity, accuracy,

analytical, pro-active, meticulous, and able to work as part of the team. 



Interested candidate to send CV and cover letter as soon as possible to the
HR/Operation Manager YCCP at : [email protected].

The position is targeted to be filled by 1st November 2015.
Please use RCAA- (your name)  on the subject of your E-mail. Interview
will be hold as soon as short listed candidate being identified.


 


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