11 January 2016 Started
in 2015, SREGIP goes back to an agreement between the Indonesian Ministry of
National Development Planning (BAPPENAS) and the Deutsche Gesellschaft für
Internationale Zusammenarbeit (GIZ) GmbH, working on behalf of the German
Federal Ministry for Economic Cooperation and Development (BMZ). SREGIP
works in two pilot provinces with different characteristics: in West Kalimantan
the focus is on the developing sustainable agriculture, while in Nusa Tenggara
Barat (NTB) the program concentrates on the development of sustainable tourism.
SREGIP is driven by and based on a participatory process, taking into account
the specific potentials and bottlenecks for economic development as well as the
demand and the commitment of local stakeholders.  GIZ
is seeking one qualified Indonesian candidate for the following position: CONTRACT & ASSETS
MANAGEMENT PROFESSIONAL Responsibilities

• Ensure the compliance of regulations for contracts
  with companies, institutions and individuals – local and international
• proper management of materials and equipment
• other relevant duties/additional tasks

 The Job Holder performs the following tasks, but is not limited to: 1.    Compliance
with regulations for contracts with companies, institutions and individuals –
local and international

• ensures
  that the GIZ Office Indonesia and GIZ Head Office involved in accordance with
  O+R for contracts with companies, institutions and individuals above Eur
  2.500;    
• where
  the contract is entered into by the project below Eur 2.500: the regulations on
  contract award procedure, entry into contract, fee agreement and billing are
  complied with; 
• ensures
  that the regulations on the distinction between GIZ contracts of employment and
  GIZ consultant (appraiser) contracts are complied with;
• manages,
  prepares, monitors, and settle contracts with companies, institutions and
  individuals;
• prepares
  service request to GIZ Ofiice Indonesia if the contract is above Eur 2.500;
• coordinates
  with advisors for compiling ToR, CV/company profile, and offer letter/company
  proposal, tax card, bank details, and justification (or assist the tender
  process if required according to the regulation);
• scans
  the companies, institutions and individualsinto EU sanction according
  to country policy regulation; 
• prepares
  honorarium index or budget review to assist Principal Advisor/Team
  Leader/Regional Coordinator to decide the rate of companies, institutions and
  individuals;
• coordinates
  with advisors about the progress of the assignment,  timesheet,
  confirmation of service, invoice, and report are available before executing the
  payments;
• calculates
  the travel cost for consultant, compile and check the supporting documents and
  ensures that it is according to the agreed amount stated in the contract and
  make payment accordingly;
• monitors
  terms of  payments of contracts and  ensures the payments are
  according to the contracts and GIZ regulations;
• maintains,
  completes, and updates consultants contract file system (contracts, CVs,
  payments, etc.) and ensures that the original contracts are filed at SREGIP
  Office Jakarta and up load the scan contracts
  in DMS;

 2.    Proper management of materials and
equipment

• maintains
  and updates GIZ inventory records in coordination with IT Professional;
• Ensures
  that all project assets (Jakarta, Mataram, Pontianak) are according to GIZ
  inventory regulation such as Onsite Assest or inventory record
  system, labelling, inventory card, and complete hardcopy file system.
• conducts
  yearly check (end of June);
• coordinates
  with the Administrative Professional in the regions on the project assets in
  each regional office, including hand over process;
• coordinates
  with GIZ Country Office Indonesia on the inventory issues especialy hand
  over process;
• supports
  for hand-over of project assets;
• communicate with relevant partners for the handover
  process;
• prepares
  the hand over correspondence from GIZ to the counterparts (at the national and
  regional levels);
• ensures
  that handover documents are delivered to Bappenas;
• delivers
  the project assets to counterparts (e.g. Bappenas, or other
  partnes) after the formal
  letter is done;

 3.    Other
duties/additional tasks

• Support Administrative Professional in Office
  coordination, office management and general coordination, assistance to
  the Principal Advisor, vehicle management, business trips and event management,
  and visa arrangement for Long-Term and Short-Term Experts;
• keeps all the documents, operations and information
  confidential;
• prepares minutes of meeting for bi-weekly internal
  meeting (jour-fixe) in coordination with Jakarta Administrative Professional;
• carries out other relevant tasks as assigned by the
  SREGIP Principal Advisor;

  Required qualifications, competences and experience

• Minimum Bachelor degree in administration area;
• At least 5 years’ professional experience in a
  comparable position;
• Very good working knowledge of ITC technologies
  (related software, phone, email, internet) and computer applications (e.g. MS
  Office, CMS and publishing software);
• Confidential handling of data and information;
• Language proficiency in English both oral and written. Proficiency
  in German will be an advantage;
• willingness to up-skill as required by the tasks to be
  performed –corresponding measures are agreed with management

 Duty Station: SREGIP Office – JakartaExpected Joining Date: February 2016Direct Supervisor: Principal
Advisor Interested candidates should
submit a motivation letter, CV, trainings attended and list of references
(a must), addressed to [email protected]. The closing date to submit the
application letter is on 17 January 2016. Please indicate your application by putting
the following code in the subject line: SREGIP – CAMP. 
Only
short-listed candidates will be notified.