Vacancy no.2015-011 : Admin and Finance Clerk, Better Work Indonesia, Jakarta Office

Dear All,
ILO is looking for a suitable candidate for the position of Admin and Finance Clerk. More information is as follows: 

For any
questions related to this post, please contact
:- Ms Hermawaty Misnan, Admin/ HR
Assistant, [email protected]

Background
The

Better Work programme is a unique partnership between the International Labour
Organization (ILO) and the International Finance Corporation (IFC). The
programme involves the development of both global tools and country level

projects that is being implemented in Cambodia, Vietnam, Lesotho, Jordan,
Haiti, Nicaragua, and recently extended to Indonesia with initial funding
provided by the Government of Australia under the Australia-ILO Partnership
Agreement 2010-2015.
The
Better Work Indonesia (BWI) project aims to improve working conditions and
respect workers’ basic rights in Indonesian apparel enterprises by
promoting compliance with the provisions of the Indonesian labour law and
regulations and international core labour standards. The project will also promote productivity and
competitiveness of enterprises in Indonesia that are linked to the apparel
global supply chains, with an initial focus on the apparel industry in the
Greater Jakarta area, with a view toward expanding to other industries and
geographic areas. The focus is on scalable and sustainable solutions which
build cooperation between government, employers’ and workers’ organizations,
and international buyers.
BWI will implement the following strategy:
·        
Replace duplication of
social audits with independent enterprise assessments on voluntarily
participating enterprises that are recommended by the international buyers;
·        
Provide enterprises with advisory and training services, as well as
capacity development for the national stakeholders; and
·        
Ensure long-term
sustainable solutions supported by the Government, employers’ and workers’
organizations, and the sustained engagement of international buyers
For more information
about the programme, see www.betterwork.org.
Function
This position involves
providing general
administrative/financial support to the operation of Core Service Team
(Enterprise Advisors), including
communication to the clients.
 
Supervision and Guidance
The Administrative and Finance Clerk works under direct coordination/report of the Senior Enterprise Advisor with close collaboration with Senior Finance and Admin Assistant of BWI.
 
Responsibilities
1.     Maintain office administrative
files and official records. Search and select relevant information and records
for officials upon request.
2.     Prepare payment voucher for project request and
maintain records of such payments both in paper and electronic file.
3.     Communicate
with clients – factories and buyers under supervision of supervisor
4.     Receive visitors, place and
screen telephone calls, and respond to routine requests for information.
5.     Update information on
announcement board with information of staff missions/leave and incoming
missions and other official information such as workshops and seminars.
6.     Draft routine correspondence
on administrative matters from oral instructions, previous correspondence or
other available information sources in accordance with  standard office procedures
7.     Maintain
petty cash for operational of core service team, under supervision of Sr. Finance Assistant  
8.     Classify and code material
relating to a number of subject-matter areas.
9.     Make travel arrangements,
hotel reservations and type travel authorization forms.
10.  Assist in procurement of office equipment and
supplies. Maintain and update the inventory records of non-expendable
equipment.
11.  Provide  administrative support for meetings, seminars
and/or workshops
12.  Perform other duties as
assigned by the supervisor.
 
Education                            Completion of secondary school education,
supplemented by a secretarial /administration diploma
 
Experience:                        Two years general clerical work.
 
 
Nationality:                        Indonesian
 
Languages:                         Excellent English and Bahasa
  
Remuneration:                 General Service Level 3 of the UN common remuneration system and/or commensurate with the
qualifications and competency of the selected candidate.
Competencies:
a.    
Proven ability to use General
Microsoft Office software
and email.  
b.   
Ability to use other
software packages required by the work unit.
c.    
Proven typing abilities.

d.   
Knowledge of office
administrative procedures and of clerical practices.
e.     Knowledge
of in-house procedures for the preparation of documents and administrative
forms, and for the use of filing systems.
f.    
Ability to reply in an
appropriate manner to work related inquiries.
g.   
Ability to work well
with colleagues.
h.    
Ability to organize own
work.
i.     
Ability to evaluate
correspondence and inquiries for best course of action.
j.      Ability to obtain services from other work units inside
or outside the office for completion of tasks.
 
Application –Qualified women and men are encouraged to apply.
Only qualified candidates will be notified. Please submit application indicating the Vacancy Announcement Number along
with your CV and 3 references to:  
INTERNATIONAL LABOUR OFFICE
Email : [email protected]
 
Only qualified candidates will be
notified.

 
 
The ILO promotes opportunities for women
and men to obtain decent and productive employment in conditions of freedom,
equity, security and human dignity

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