[DevJobsIndo] MSI/SIAP 1: Procurement and Administration Assistant Consultant
MANAGEMENT
SYSTEMS INTERNATIONAL (MSI)
SYSTEMS INTERNATIONAL (MSI)
STRENGTHENING
INTEGRITY AND ACCOUNTABILITY PROGRAM 1 (SIAP 1)
INTEGRITY AND ACCOUNTABILITY PROGRAM 1 (SIAP 1)
Procurement and Administration Assistant
Consultant
Consultant
Working period: Up to 2 months,
starting ASAP (with possibility of extension)
starting ASAP (with possibility of extension)
Project
Summary:
Summary:
The objective of SIAP-1 is
to contribute to good governance in Indonesia by strengthening integrity and accountability in government – principally at the national
level. It will do this by supporting governmental and non-governmental efforts
to strengthen integrity
and accountability.
to contribute to good governance in Indonesia by strengthening integrity and accountability in government – principally at the national
level. It will do this by supporting governmental and non-governmental efforts
to strengthen integrity
and accountability.
Scope
of the Job:
of the Job:
Procurement
Assistant position is held by an experienced person whose acquired knowledge
and skills enable her/him to independently undertake diverse and complex work
assignments (e.g. vendor relations, database entry, actively engage in program
activities, major event/course planning, etc). Work requires extensive coordination
with team members in the SIAP 1 office to ensure successful performance of the Strengthening
Integrity and Accountability Program 1 as detailed in the Project
Description of the Cooperative Agreement with USAID.
Assistant position is held by an experienced person whose acquired knowledge
and skills enable her/him to independently undertake diverse and complex work
assignments (e.g. vendor relations, database entry, actively engage in program
activities, major event/course planning, etc). Work requires extensive coordination
with team members in the SIAP 1 office to ensure successful performance of the Strengthening
Integrity and Accountability Program 1 as detailed in the Project
Description of the Cooperative Agreement with USAID.
Responsibilities:
Under the overall guidance of the Senior Program Manager and direct
supervision of the HR, Finance and Admin Manager, the Procurement Assistant is
responsible for the effective delivery of procurement services on the SIAP 1
project. The Procurement Assistant promotes collaborative, quality and result
oriented approach for the project.
supervision of the HR, Finance and Admin Manager, the Procurement Assistant is
responsible for the effective delivery of procurement services on the SIAP 1
project. The Procurement Assistant promotes collaborative, quality and result
oriented approach for the project.
Specific responsibilities and duties include, but are not limited to:
·
Assist in the review of requisition requests for
completeness and accuracy;
Assist in the review of requisition requests for
completeness and accuracy;
·
Create bid matrix for each procurement;
Create bid matrix for each procurement;
·
Process requisitions into Purchase Orders in
accordance with MSI regulation;
Process requisitions into Purchase Orders in
accordance with MSI regulation;
·
Correspond with vendors regarding prices, product/service
availability, and delivery;
Correspond with vendors regarding prices, product/service
availability, and delivery;
·
Respond to inquiries from component teams regarding
to the purchase request and pricing information, as requested;
Respond to inquiries from component teams regarding
to the purchase request and pricing information, as requested;
·
Coordinate
the administrative processes that need to be completed before a procurement can
be finalized;
Coordinate
the administrative processes that need to be completed before a procurement can
be finalized;
·
Cover
front office duties such as answering incoming phone calls;
Cover
front office duties such as answering incoming phone calls;
·
Maintain
appropriate records to ensure that procurement process, decision and
contractual agreement are accurately documented for accountability and audit
purposes; and
Maintain
appropriate records to ensure that procurement process, decision and
contractual agreement are accurately documented for accountability and audit
purposes; and
·
Perform
other duties related to procurement and administrative tasks, as requested.
Perform
other duties related to procurement and administrative tasks, as requested.
General
provisions and limitations:
provisions and limitations:
·
All
final decisions related to this Project are made by the COP and MSI/HQ
responsible and authorized personnel.
All
final decisions related to this Project are made by the COP and MSI/HQ
responsible and authorized personnel.
·
Any
communication with USAID is the authority of the COP and MSI/HQ responsible and
authorized personnel.
Any
communication with USAID is the authority of the COP and MSI/HQ responsible and
authorized personnel.
Qualifications:
·
Bachelor (S1) degree in relevant
field of work or related studies
Bachelor (S1) degree in relevant
field of work or related studies
·
Relevant working experience
Relevant working experience
·
Good management and administrative
skills
Good management and administrative
skills
·
Have
the capacity to work both independently as well as in a team setting
Have
the capacity to work both independently as well as in a team setting
·
Ability to work under demanding
conditions
Ability to work under demanding
conditions
·
Ability to establish priorities and
undertake assigned tasks with minimum supervision
Ability to establish priorities and
undertake assigned tasks with minimum supervision
·
Ability to effectively address
multiple tasks
Ability to effectively address
multiple tasks
·
Proficient in spoken and written
English, and in the use of MS Office Software
Proficient in spoken and written
English, and in the use of MS Office Software
**This is a local position; only
Indonesian nationals will be considered.
Indonesian nationals will be considered.
Application should
include a cover letter, CV (including three references) and contact number
by November 21, 2015.
include a cover letter, CV (including three references) and contact number
by November 21, 2015.
Please send
applications indicating ‘Procurement and Admin Assistant’ as the subject of
your email addressed to [email protected]. Only shortlisted candidates
will be contacted.
applications indicating ‘Procurement and Admin Assistant’ as the subject of
your email addressed to [email protected]. Only shortlisted candidates
will be contacted.
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