Vacancy Program Assistant for DR Program, HKI – Jakarta

 

VACANCY
ANNOUNCEMENT

 

Program
Assistant for Diabetic Retinopathy Program, Helen Keller
International-Indonesia

 
Helen
Keller International (HKI) is an international non
governmental organization whose mission is to save the sight and lives
of the most vulnerable and disadvantaged by combating the causes and
consequences of blindness and malnutrition. We do this by establishing programs
based on evidence and research in vision, health and nutrition. Established in
1915, HKI maintains its Headquarters in New York City, with Regional Offices in
Senegal and Phnom Penh to support 22 country offices in Africa and Asia.
 
Since the
1970s, HKI
Indonesia has been working to establish
sustainable evidence
based
approaches to enhance health and nutrition, improve education for the disabled,
and expand access to eye health services for Indonesians, particularly women
and children. HKI-Indonesia’s programs are integrated at all levels of the
government health and education structures by helping to develop its human
resources and infrastructure, conduct needs assessments, analyze local context
to inform program design and implementation, train personnel, provide basic
equipment and medicines, deliver services if needed, and monitor program
progress and evaluate program impact.

We are currently seeking a Program Assistant who
will be responsible for serving as the focal point for human resources within
the office and supporting on other key administrative and operational
activities.

Based in:                              Jakarta
Reports to:                         Program
Coordinator – Diabetic Retinopathy

Duration:                             11
(eleven) months

 

Overall
responsibilities

 
The Program
Assistant support Diabetic Retinopathy Program Coordinator in procurement,
travel and meeting/workshop arrangements, DR screening program arrangements,
handling correspondence,
 filing, petty
cash, and day to day administrative activities.   

 ESSENTIAL FUNCTIONS

  • Assist DR Program Coordinator in routine
    administrative functions including preparing travel arrangements
    (flight/lodging).
  • Assist
    DR Program Coordinator in bidding process, procurement documents
    preparation, and receiving items in coordination with HKI Admin and
    Procurement Officer
  • Provide
    a cordial and responsive written and verbal communication service to both
    external and internal DR Program partners for program and administrative
    matters.
  • Prepare
    letters and/or invitations in both Indonesia and English for different
    level partners in an effective and efficient manner.
  • Support
    DR Program Coordinator on DR screening activity preparation both in the
    office or at the DR screening locations.
  • Support
    on workshop/training activities preparation and implementation. This
    includes assistance in preparing invitations and attendance lists, hotel
    booking, ensuring materials and equipment are prepared and available,
  • Any
    other duties that may be assigned by DR Program Coordinator

 QUALIFICATIONS AND REQUIREMENTS:

  • Ability
    to write and speak fluently in Bahasa Indonesia and English.
  • Experience
    in filing.
  • High
    skill levels and experience in office software, particularly: MSWord,
    Excel, PowerPoint, etc.
  • Minimum
    D3 degree in administration or management
  • Ability
    to effectively organize, prioritize work assignments, and work well under
    pressure and high stress tolerance
  • Ability
    to work independently and as a team member
  • Ability
    to appreciate international diversity and to establish effective working
    relationships with international clients
  • Ability
    to establish and maintain working relationships with supervisor, other HKI
    staff and partners

People with disabilities or special needs are
encouraged to apply.
  Please email your curriculum vitae or
resume and a cover letter (in English) to
[email protected], with
subject ‘PA-DR Program’.

Application
should be received at least by 10 August 2016 at 17:00.

 

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