VACANCY
ANNOUNCEMENT

Program
Assistant for Diabetic Retinopathy Program, Helen Keller
International-Indonesia

 
Helen
Keller International (HKI) is an international non‐governmental organization whose mission is to save the sight and lives
of the most vulnerable and disadvantaged by combating the causes and
consequences of blindness and malnutrition. We do this by establishing programs
based on evidence and research in vision, health and nutrition. Established in
1915, HKI maintains its Headquarters in New York City, with Regional Offices in
Senegal and Phnom Penh to support 22 country offices in Africa and Asia. 
Since the
1970s, HKI‐Indonesia has been working to establish
sustainable evidence‐based
approaches to enhance health and nutrition, improve education for the disabled,
and expand access to eye health services for Indonesians, particularly women
and children. HKI-Indonesia’s programs are integrated at all levels of the
government health and education structures by helping to develop its human
resources and infrastructure, conduct needs assessments, analyze local context
to inform program design and implementation, train personnel, provide basic
equipment and medicines, deliver services if needed, and monitor program
progress and evaluate program impact.
We are currently seeking a Program Assistant who
will be responsible for serving as the focal point for human resources within
the office and supporting on other key administrative and operational
activities.
Based in:                              Jakarta
Reports to:                         Program
Coordinator – Diabetic Retinopathy
Duration:                             11
(eleven) months
 

Overall
responsibilities

 
The Program
Assistant support Diabetic Retinopathy Program Coordinator in procurement,
travel and meeting/workshop arrangements, DR screening program arrangements,
handling correspondence,  filing, petty
cash, and day to day administrative activities.   
 ESSENTIAL FUNCTIONS

• Assist DR Program Coordinator in routine
  administrative functions including preparing travel arrangements
  (flight/lodging).

• Assist
  DR Program Coordinator in bidding process, procurement documents
  preparation, and receiving items in coordination with HKI Admin and
  Procurement Officer
• Provide
  a cordial and responsive written and verbal communication service to both
  external and internal DR Program partners for program and administrative
  matters.
• Prepare
  letters and/or invitations in both Indonesia and English for different
  level partners in an effective and efficient manner.
• Support
  DR Program Coordinator on DR screening activity preparation both in the
  office or at the DR screening locations.
• Support
  on workshop/training activities preparation and implementation. This
  includes assistance in preparing invitations and attendance lists, hotel
  booking, ensuring materials and equipment are prepared and available,
• Any
  other duties that may be assigned by DR Program Coordinator

 QUALIFICATIONS AND REQUIREMENTS:

• Ability
  to write and speak fluently in Bahasa Indonesia and English.
• Experience
  in filing.
• High
  skill levels and experience in office software, particularly: MSWord,
  Excel, PowerPoint, etc.
• Minimum
  D3 degree in administration or management
• Ability
  to effectively organize, prioritize work assignments, and work well under
  pressure and high stress tolerance
• Ability
  to work independently and as a team member
• Ability
  to appreciate international diversity and to establish effective working
  relationships with international clients
• Ability
  to establish and maintain working relationships with supervisor, other HKI
  staff and partners

People with disabilities or special needs are
encouraged to apply.  Please email your curriculum vitae or
resume and a cover letter (in English) to [email protected], with
subject ‘PA-DR Program’.
Application
should be received at least by 10 August 2016 at 17:00.